4.5 Orient Drop

4.5.1 Internal CollaborationSharing the File and SharingFolder 

• Sharing Documents InternallyInternally:, users can share documents with specific users or departments within the organization. Define permissions to control access levels for each user or department.
• Search FunctionalityFunctionality: Use Pinyin or initial letter search to quickly find users or departments.

 

Orient Drop

 

Hint: OnceAfter sharing a document for internal collaboration is initiated,collaboration, the recipient can viewfind and access it under the shared"Shared documentand underReceived" "Collaborate with Me."section.

 

4.5.2 ExternalThe LinkOrient SharingDrop
 section is divided into two parts:

 

4.5.2.1 Share the File and Folder

Section where users manage all the files they have shared with others.

• SharingShared Files ExternallyDocuments: EnableText-based externalfiles linklike sharingWord, toPDF, allowand usersExcel outsideshared thefor systemcollaboration toor accessreference. your      files.
• CustomizableShared SettingsMedia: ConfigureIncludes variousimages, settingsvideos, and audio files shared for sharedvisual files,or includingpromotional extractionuse.
passwords,
• Stop expirationSharing: times,Revokes and permission levelsaccess to ensurea secureshared andfile controlledor access.folder, preventing others from viewing or editing it.
• Temporary Uploads: Files shared temporarily for quick reviews or short-term use.
  
  

  Sharing Files

  
  

 4.5.32.2 EditReceived Lockthe File and Folder

 Section for managing all files received from other users or external sources.

• LockingFrom DocumentsTeam Use– Files sent by internal team members for collaboration or updates.
• From Clients – External documents or assets received from clients or partners.
• Downloads – A collection of files downloaded from the document locking feature to prevent simultaneous editing and ensure the integrity of your work. This function is idealplatform for documentslocal thatuse.
require
• Archived single-userItems editing– toOlder avoidor conflicts
  completed files stored safely for record-keeping or future reference.

4.5.4 Document Dynamics

Received

Tracking Document ChangesFile View a comprehensive history of document changes from upload to deletion. The document dynamics feature records the operator and timestamp of each change.

4.5.5 Document Comments
Comment Tracking Maintain a record of all comments related to document changes. This feature helps track feedback and discussions about the document's content.

4.5.6 View History
 
Accessing Historical Versions Kedao Cloud automatically archives historical versions of files when changes are made. To view historical versions:
Right-Click Menu Select the file, right-click, and choose "View History" from the menu to access and manage past versions. Options include downloading or rolling back to previous versions.