4.5 Sharing and collaboration
4.5.1 Internal Collaboration and Sharing
- Sharing Documents Internally, users can share documents with specific users or departments within the organization. Define permissions to control access levels for each user or department.
- Search Functionality Use Pinyin or initial letter search to quickly find users or departments.
Hint: Once internal collaboration is initiated, the recipient can view the shared document under "Collaborate with Me."
4.5.2 External Link Sharing
- Sharing Files Externally Enable external link sharing to allow users outside the system to access your files.
- Customizable Settings Configure various settings for shared files, including extraction passwords, expiration times, and permission levels to ensure secure and controlled access.
4.5.3 Edit Lock
- Locking Documents Use the document locking feature to prevent simultaneous editing and ensure the integrity of your work. This function is ideal for documents that require single-user editing to avoid conflicts
4.5.4 Document Dynamics
- Tracking Document Changes View a comprehensive history of document changes from upload to deletion. The document dynamics feature records the operator and timestamp of each change.
4.5.5 Document Comments
Comment Tracking Maintain a record of all comments related to document changes. This feature helps track feedback and discussions about the document's content.
4.5.6 View History
Accessing Historical Versions Kedao Cloud automatically archives historical versions of files when changes are made. To view historical versions:
Right-Click Menu Select the file, right-click, and choose "View History" from the menu to access and manage past versions. Options include downloading or rolling back to previous versions.